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Generated schedule
Acme Health — 2026 Master Schedule
Healthcare · United States — California · Private Corporation
Records
8
Critical
2
High Risk
3
Pending Review
4
| Record Type | Retention | Trigger Event | Legal Basis | Citation | Risk | Review | Action |
|---|---|---|---|---|---|---|---|
Patient Medical Records State law may impose longer periods (e.g., minor patients until age of majority + statute of limitations). | 6 years | Date of last patient encounter | HIPAA Privacy Rule | 45 C.F.R. § 164.530(j)(2) | Critical | Pending Review | |
Employee Payroll Records Supplementary records (wage computations) require 2 years retention. | 3 years | End of employment | Fair Labor Standards Act | 29 C.F.R. § 516.5 | High | Approved | |
Tax Returns & Supporting Documents Indefinite retention recommended for fraudulent or unfiled returns. | 7 years | Date of return filing | IRS Recordkeeping Requirements | 26 U.S.C. § 6501; IRS Pub. 583 | High | Pending Review | |
Personally Identifiable Information (PII) Document retention rationale; honor data subject erasure requests. | Until purpose fulfilled | Completion of processing purpose | GDPR Storage Limitation | GDPR Art. 5(1)(e) | Critical | Needs Revision | |
Contracts & Agreements Period varies by state; UCC contracts may have different periods. | Term + 6 years | Contract termination or expiration | State Statute of Limitations (Contract) | Cal. Civ. Proc. § 337 | Medium | Approved | |
Email Correspondence Subject to legal hold suspension when litigation is reasonably anticipated. | 3 years | Date sent or received | Internal Policy / Litigation Hold | Fed. R. Civ. P. 37(e) | Medium | Pending Review | |
Workplace Injury Records (OSHA) Forms 300, 300A, and 301 must be retained. | 5 years | End of calendar year of incident | OSHA Recordkeeping Standard | 29 C.F.R. § 1904.33 | High | Approved | |
Marketing Consent Records Maintain proof of opt-in to defend against TCPA class actions. | Until consent withdrawn + 3 years | Withdrawal of consent | TCPA / GDPR Consent Documentation | 47 U.S.C. § 227; GDPR Art. 7(1) | Medium | Pending Review |
Reminder: This schedule was generated by an AI research assistant. Citations should be verified and the schedule approved by qualified legal counsel before adoption or use as a recordkeeping policy.